About Interlibrary Loan

What is Interlibrary Loan?

If a current student, faculty, or staff can't find an item through Viterbo's resources, we can likely borrow it from another library.

How Do I Request Items?

This Interlibrary Loan Tutorial will walk you through the two ways of creating a request:

  1. Manual request where you have a citation and are manually entering the information into the request form.
  2. Automatic request where you find a record with citation information in a database or the catalog. Then, you click "Request through Interlibrary Loan" and the citation information is automatically inserted into the request form.

If you have questions, please ask a librarian.

When Will Items Arrive?

Time Frame
Articles 7 days or less
Books  10-14 days
Dissertations  Dissertations require more time to obtain than books or articles if they are only owned by the original publisher. If the dissertation is not available for loan from the original publisher, you may purchase it from UMI Dissertation Express.
Conference Papers  Conference papers can be difficult or impossible to obtain. These papers are usually maintained by the author rather than a library. Sometimes, if you contact the author, he or she will share the conference paper with you.  Please ask if you need help locating the author.
Videos, Music, Musical Scores, and Reference Items

Many libraries don't lend these, so it can take us longer to find them than it does to find books or articles. You may be required to view some videos in the library depending on cost and insurance requirements.

Microfilm and Microfiche

We can usually borrow microfilm and microfiche, but they must be viewed in the library due to their expense.


Where Can I View My Requests?

Log in to My Library Account and select the "Requests" tab.

How Do I Know When Items Arrive?

We'll email you. If the item is an article, you'll receive a link and password to access it. If it's a physical item, you may either pick it up at the circulation desk, or forward the email to library2@viterbo.edu and request delivery via interdepartmental mail. Please include your building and room number.

How Long Can I Borrow Items?

Loan periods for items are determined by the lending library, not Viterbo. Loan periods vary, but are typically around 4 weeks. We will attach a label with the due date to the cover of the item.

It is common for lending libraries to grant one renewal, but no more.  To renew, log into My Library Account and the "Requests" tab. Find your item and select "Request Again."

Overdue materials cannot be renewed. If you still need the item, contact the circulation desk at library2@viterbo.edu or 608-796-3269 and we will request another copy. We ask that you return overdue items immediately so we stay on good terms with our lenders.

Can I Borrow Textbooks?

The library does not promote the borrowing or lending of textbooks and will decline an interlibrary loan borrowing request when it is done in lieu of purchasing a textbook for a course. The process of borrowing a textbook can take up a few weeks, leaving the student without a textbook for that time. Also, Interlibrary loan items generally must be returned within four weeks, leaving a student without a textbook for the remainder of the semester.