The following constitutes the Viterbo University housing and food service contract. The housing services described in this agreement are being offered under the terms and conditions stated herein. You can indicate your acceptance of this offer of Residence Life services by completing the Contract Acceptance Form and submitting a $100 advance payment to the business office. Completing and submitting the form means that you have read, understood, and agreed to all of the terms and conditions of the contract. Furthermore, you agree to abide by all state and federal laws and university and Residence Life regulations, as outlined in university publications. Any changes in the rules and regulations may be made by the university during the term of the contract, with changes being published in advance. However, implementation of these changes may be immediate if the health and safety of people is affected by a delay in implementation. This agreement will become legally binding on both parties when Viterbo University receives your completed contract and advance payment.
1. Eligibility You must be enrolled at Viterbo University and be determined eligible to reside in student housing by the Director of Residence Life or appropriate Viterbo University authority. Residents are required to be full-time status to live on campus. Students carrying less than 12 credits must request approval of the Director of Residence Life to live on campus.
2. Contract Length This contract is for the full academic year and cannot be terminated or cancelled except under the conditions cited in the Termination of Contract section of this agreement. If entered into after the academic year begins, this agreement applies only to the remaining balance of the academic year. Students interested in living on campus during summer months must complete the Summer Reservation form available on the Residence Life Web page.
3. Hall Closings for Breaks Dining service is not available during Thanksgiving break, Christmas break, and spring break. For these breaks, all students living on campus must arrange meals. Bonaventure and Marian Halls are closed for Thanksgiving break, Christmas break, and spring break. Students residing in Bonaventure or Marian Hall must arrange lodging for these breaks. (Exceptions are made only with completion of required paperwork for students with verified academic or sports team commitments, or students living over 1,000 miles from campus.) For the aforementioned breaks, Bonaventure and Marian Halls close at 6 p.m. on the last day of class/exams. These two halls reopen at 8 a.m. on the day before classes resume.
4. University Agrees Viterbo University agrees to furnish you housing in the residence halls/apartments/theme houses under the terms and conditions herein stated. The university will furnish you the use of a single bed, chest of drawers, desk and chair, and closet space.
5. Resident Agrees You agree to make payment of all fees, to observe all rules and regulations of Viterbo which are by reference a part of this contract, and to honor the terms and conditions stated in this contract. Failure to do so may result in disciplinary action up to and including eviction from university housing. Disciplinary action may also be taken by the university in accordance with the Code of Student Conduct and other university policies.
6. Meal Program All residential students are required to carry one of the meal plan options. Freshman residents (first year freshman) are required to be on a the "7 Day All Access Option" or "5 Day all Access Option (M-F)". Sophomores, juniors and seniors have the option to choose any of the meal plans listed.
7. Assignment Policy Viterbo University will not discriminate in room or building assignment on the basis of race, color, religion, sexual orientation, national origin, or ancestry. Continuing residents will be given the opportunity to select their room in accordance with reassignment and selection procedures announced by the university. The university reserves the right to place limits on the number of residents to be reassigned in order to maximize space for new residents. New residents will be assigned to their preferred building to the extent possible. Failure to honor assignment preferences will not void the housing and dining service agreement. The university reserves the right to change room or building assignments, to assign roommates, or to consolidate vacancies. This may be done by requiring residents to move from single occupancy of rooms designed as doubles to double occupancy in the same building. If a student refuses to consolidate, he or she is subject to paying the single room price designated for that building on a prorated basis.
8. Advance Payment
A. An advance payment of $100 and the completed housing contract for the academic year is required to hold a room reservation and must be submitted to the business office. First year students are required to pay an additional $100 tuition deposit. This amount will be applied toward your student account.
B. These deposits are refundable prior to move-in only with a written request received by April 15 for returning students and by May 1 of the fall semester and Jan. 1 of the spring semester for new students.
C. All refund requests must be submitted in writing to the Director of Residence Life, 900 Viterbo Drive, La Crosse, WI 54601.
9. Damages and Costs The resident agrees to pay the university for any damages, lost property, or unnecessary service costs incurred through accident, neglect, or intent. When more than one resident occupies the same room, and responsibility for damage or loss in the room cannot be ascertained by the university, the cost of damage or loss will be divided and assessed equally between the residents of the room. In cases of loss, damage, or unnecessary service costs to common areas of the building, defined as those areas not assigned to an individual, the cost of repair, replacement and/or service may be assessed to each resident on a prorated basis.
10. Vacating The resident will vacate his/her room within twenty-four (24) hours after termination of this agreement, loss of student status, after his/her final examination of the semester, or according to the occupancy schedule, whichever occurs earliest. The university reserves the right to administratively remove any resident upon 24 hours notice if, in the judgment of the university official, a resident’s behavior will have an effect on his or her own safety or that of others. All students living on campus must have completed check-out procedures and move out with belongings no later than 8 p.m. on the last day of spring semester class/exams (unless granted extended stay).
11. Check-in and Check-out Upon moving into his/her assigned room, the resident will complete, sign, and return the Room Inventory Form to his/her Resident Assistant. This Room Inventory Form will be an accurate and complete record of the contents and condition of the assigned room and will be the basis for room damage charges if assessed. When vacating the room, the resident agrees to follow established check-out procedures. This includes removing waste and debris and leaving the room in an acceptable, clean condition, and returning room key. Failure to follow established check-out procedure may result in the assessment of a $25 service fee and damage charges. Any personal property left at the end of the contract term will be removed from the room. Viterbo officers, employees, and agents shall not be responsible for any personal property not removed from the room.
12. Entry by Staff In case of an emergency, university officials reserve the right to enter and inspect university housing units at any time. Inspections are conducted to protect and maintain the property of the university, ensure the health and safety of its students, or whenever necessary to aid in the basic responsibility of the university regarding discipline and maintenance of an educational atmosphere. In such cases, effort will be made to notify the resident(s) in advance and to have resident(s) present at the time of entry.
13. Guests Residents are responsible for the actions of their guests. Guests are to abide by university policies and be escorted at all times. All overnight guests must be registered with the Office of Residence Life. (See the student handbook for more information.)
14. Termination of Contract
A. Cancellation: Cancellation of the contract is not possible except as provided in this Termination of Contract section. Resident is responsible for housing charges for the entire academic year unless housing contract is terminated for one of the reasons listed below. To terminate your contract for one of the following, submit a written letter to the Director of Residence Life:
(1) Assignment to a university-sponsored internship, research, or other program: if you have received an assignment to or are a participant in a university-sponsored internship, exchange, or other university program which requires living away from La Crosse.
(2) Medical or health problems: the Office of Residence Life may grant a termination of contract if, in its judgment, you have a severe medical or health problem which is directly related to residence hall living. The resident must present documentation of the severity of the health problem through a medical service provider.
(3) Permission to live with parents or close relatives: you may apply for termination in order to live with parents who have moved to La Crosse after the contract was signed.
(4) Marriage: if you become married after entering into this contract, a copy of the marriage certificate must be presented before an application for termination will be considered.
(5) Graduation: completion of graduation requirements during the term of the contract.
(6) Transfer: If you are transferring to another university, proof of the transfer must be turned in when the letter is submitted.
B. Mandatory termination: If a student loses eligibility as defined in the section entitled Eligibility, termination of this contract is mandatory for both parties.
C. The university may terminate the housing contract under the conditions stated in the following circumstances:
(1) Violations of rules and regulations: the Office of Residence Life may terminate the housing contract with appropriate notice if the resident is found to have violated rules and regulations as listed in university publications.
(2) Failure to comply with the housing contract: if a resident fails to comply with any portion of the housing contract, the Office of Residence Life may terminate the contract with appropriate notice.
(3) Ineligible to return: the housing contract is automatically terminated if the resident is ineligible to return to the university for academic, financial, or disciplinary reasons.
D. A student desiring cancellation of his/her contract for any other reason must submit a contract release appeal form available through the Office of Residence Life.
15. Refund of Rental Payment Students who voluntarily withdraw from the university shall have housing charges adjusted on a prorated basis. Refunds cover the period between the date of move-in and the Sunday following the date of withdrawal from the university.
16. Contract Assignment This contract is not transferable and shall not be assigned by any person other than a university official.
17. Residence Hall Council A $5 per student per semester program fee is included in the overall housing rate for Residence Hall Council programming.
18. Information Disclosure Residents must inform the Registrar and the Office of Residence Life in writing if they do not want their room location or telephone number or any other personal information disclosed.
19. Hold Harmless Clause You agree to hold harmless Viterbo University and officers, employees, and agents from, and to indemnify them for, any claims for damages sustained by you or others in your room as a result of your acts of omissions, relating to any changes or modifications made by you to your room or furnishings (as is sometimes done by residents) such as the construction of bunk beds, bookshelves, partitions, or other structures. This clause makes you financially responsible to the university, and releases the university, in the event a person who is injured by a hazard constructed by you, claims that the university is liable for damages. Viterbo University is not liable for property belonging to you which may be lost, stolen, or damaged in any way wherever this may occur on the premises including storage facilities.
20. Contract Changes Changes may not be made in the terms and conditions of this agreement without the agreement and written permission of an appropriate university official.