Academic Regulations and Policies
delivery methods, the academic year is divided into two semesters, each 15
weeks in length plus a final exam week. The summer session typically runs 14
Maintaining a standard of
academic honesty is a responsibility shared by the students, faculty and
administration at Viterbo University. The faculty has the responsibility to
create an atmosphere in which students may display their knowledge. This
atmosphere includes sufficient safeguards to control dishonesty including an
orderly testing room, restrictions on text messages, etc. Students have the
responsibility to understand academic misconduct and to refrain from it.
- Academic misconduct is any activity that may compromise the
academic integrity of the university, or subvert the educational process.
Examples of academic misconduct include, but are not limited to:
- Violation of course rules as contained in the course syllabus or
other information provided to the student; violation of program regulations as
established by departmental committees and made available to students;
- Knowingly providing or receiving information during examinations
such as course examinations and candidacy examinations; or the possession
and/or use of unauthorized materials during those examinations;
- Knowingly providing or using assistance in the laboratory, on
field work, in scholarship or on a course assignment;
- Submitting plagiarized work for an academic requirement.
Plagiarism is the representation of another's work or ideas as one's own; it
includes the unacknowledged word-for-word use and/or paraphrasing of another
person's work, and/or the inappropriate unacknowledged use of another person's
- Submitting substantially the same work to satisfy requirements for
one course or academic requirement that has been submitted in satisfaction of
requirements for another course or academic requirement, without permission of
the instructor of the course for which the work is being submitted or
supervising authority for the academic requirement;
- Falsification, fabrication, or dishonesty in creating or reporting
laboratory results, research results, and/or any other assignments;
- Serving as, or enlisting the assistance of a substitute for a
student in the taking of examinations;
- Alteration of grades or marks by the student in an effort to
change the earned grade or credit;
- Alteration of academically-related university forms or records, or
unauthorized use of those forms or records; and
- Engaging in activities that unfairly place other students at a
disadvantage, such as taking, hiding or altering resource material, or
manipulating a grading system.
- The faculty member who suspects a student of academic misconduct
will notify the student in writing of the allegation. A copy of the
notification will also be sent to the vice president for academic affairs.
the student admits the academic misconduct, then one or more or the following
sanctions may be imposed by the faculty member:
a failing grade on the test or paper; or
the student to take another test or resubmit the paper;
a failing grade for the class. (This action must have the approval of the
school dean of the discipline of the misconduct.)
the event that the student disputes the allegation of academic misconduct or
has previously been found in violation of the academic misconduct policy, the
incident will be referred to the school dean of the discipline of the
misconduct. Imposing sanctions will be deferred pending the dean’s finding on
the allegation. If the student is found to be in violation of the academic
misconduct policy, the dean forwards her or his recommendation to the vice
president for academic affairs, or designee, who may impose sanction(s) listed
in the Code of Student Conduct.
student will be notified in writing of the findings by the vice president for
academic affairs. A copy of the decision letter will also be sent to the vice
president for student development, or designee. This action is required for
maintenance of complete disciplinary records.
may appeal any final decision for breach of academic honesty to the University
Board of Review in accordance with procedures set forth in the Viterbo
University Student Handbook.
If the faculty
member or school dean meets with a student, the student may have a consultant
present. The consultant may provide notes to the student during the meeting,
but is not permitted to respond to questions for the student during the
All records and
correspondence in such cases will be kept in the office files of the chief
academic officer until graduation or until the student leaves Viterbo
University. Such information will not be part of a student’s permanent Viterbo
Academic Policy Exception
Students seeking an
exception to any university academic policy listed in this academic policy
section may petition the vice president for academic affairs for an exception. The
Academic Policy Exception form is found on the Registrar’s office Web page. You
must have the approval of your advisor, department chair, and school dean prior
to the submission of the form to the vice president for academic affairs.
At the close of each
semester, students who have a cumulative grade point average of 2.0 or higher
are considered in good standing. Students with cumulative grade point averages
of below 2.0 are placed on academic probation. Students may be dismissed from
Viterbo University if they do not achieve a cumulative grade point average of
2.0 after one semester on academic probation.
Exam or alternative
credit work taken within the last 10 years ago will be accepted. Individual
schools or departments may also require that exam equivalent coursework in the
major be current with academic and professional standards. Viterbo University
will accept a maximum of 45 credits from American Council on Education (ACE)
recommended work, Defense Activity for Non-traditional Education Support (DANTES),
College Level Examination Program, Advanced Placement Examination,
International Baccalaureate, or Credit for Prior Learning.
Viterbo University participates
in the Advanced Placement (AP) Program whereby high school students may enroll
in advanced high school courses, take the AP exam and receive college credit
(with the appropriate score). The student must enroll as a degree seeking
student at Viterbo University. Contact the Office of the Registrar or see the
office’s Web page for further information.
Council on Education
will grant credit for educational experiences evaluated by the American Council
on Education (ACE). See military training and CCRS. Viterbo
University will accept a maximum of 45 credits from American Council on
Education (ACE) recommended work, DANTES, or College Level Examination Program.
Level Examination Program (CLEP) is a national program administered through the
College Board. Viterbo follows The American Council on Education (ACE)
guidelines and recommendations for minimum scores for awarding credit in
subject examinations. There is a fee for
each examination. Currently enrolled students or incoming students who enroll
the subsequent semester may register for exams. Students should visit the
Academic Resource Center web site for information about CLEP test dates.
for Prior Learning
credit for prior learning (portfolio) program is for students in a bachelor
degree completion program who feel they have significant college-relevant
learning from lifetime / work experience applicable toward college credit. The
portfolio process must be completed during a student’s first calendar year of
enrollment. A limit of 15 credits may be earned by portfolio. To participate in
the credit for prior learning program a student must:
- Be currently
- Complete the Application for Tutorial for
Prior Learning found in the Center for Adult Learning.
- Complete the Credit for Prior Learning
- Construct a portfolio containing
lifetime/work learning applicable to the student learning outcomes of a course
in the Viterbo University catalog.
- Pay portfolio fees (See Tuition and Fees
- Submit the portfolio to relevant academic
Academic departments will review the portfolio and notify the student
and the registrar if credit is to be awarded.
Students who would like to know more about credit for prior learning are
encouraged to contact the Center for Adult Learning.
Baccalaureate Diploma Program is recognized by Viterbo University for purposes
of admission and course credit. The university awards credit for higher-level
IBP examinations (with the appropriate score) according to the respective
academic department. The student must enroll as a degree-seeking student at
Viterbo University. For details on actual credit awarded contact the Office of
the Registrar or see the office’s Web page.
National College Credit
will grant credit for education experiences based on evaluation by the National
College Credit Recommendation Service (CCRS), formally, the National Program on Noncollegiate
Sponsored Instruction (PONSI). National CCRS administers a system that
evaluates courses and educational programs conducted by non-collegiate
organizations nationwide and recommends to colleges and universities that they
grant credit when learning experiences are found comparable to college-level
instruction. Viterbo University will accept a maximum of 45 credits
from American Council on Education (ACE) recommended work, DANTES, or College
Level Examination Program.
Refer to the School
of Letters and Sciences—World Languages section for further information
regarding retroactive Spanish credit.
challenges students to be learners who assume responsibility for being a part
of a community of scholars. Student presence and participation in the classroom
is an important component of this challenge. Furthermore, as part of its
mission, Viterbo University offers an education that prepares students for
professional employment. Each student is encouraged to develop a professional
work ethic that reflects responsibility, initiative, and teamwork.
In light of the
above, students are expected to attend all classes. Students who are absent
from class miss opportunities to contribute to the learning environment of the
classroom and are developing patterns that will not be tolerated in the
professional workplace. Absences from class may result in a loss of college
financial aid. Federal regulation requires that students make satisfactory
progress toward a degree in order to retain federal financial aid.
- Viterbo University expects students to
attend all classes.
- Students who do not attend the first
two 50-minute class periods or the equivalent of a course and who do not inform
the instructor prior to the class meetings may be asked by the instructor to
drop the course using the official drop form thereby avoiding a grade of “F.”
Faculty will notify the director of student success of these absences no later
than Friday of the first week of classes.
- Each faculty member will establish a
reasonable attendance policy, which will be stated in the course syllabus and
shared at the first class meeting. Certain courses may have more stringent
- Faculty will keep a weekly record of
attendance for each student to comply with federal financial aid guidelines.
- Faculty will continually inform the director
of student success using the academic concern form to report students who have
- A student should not be considered
absent from a class when she/he is attending a required extracurricular
activity such as a field trip, or when a student is officially representing
Viterbo University at a scheduled activity, such as a fine arts production, a
conference, or an intercollegiate athletic event. Students participating in
such events are responsible for the class work missed.
- Students not able to attend classes
due to military obligations should refer to the Military Deployment policy.
- When an absence is unavoidable, a
student should contact his/her instructor or the director of student success.
Documentation may be required. Absences do not remove the responsibility for
the student to complete the work missed. Instructors are not required to make
special arrangements for students who have missed a class.
- When the number of absences exceeds 15
percent of the scheduled classes, the faculty may issue a failing grade for the
- Excessive absenteeism will be reported
to the financial aid office by the director of student success and may result
in a loss of eligibility for financial aid.
- Excessive absenteeism may also result
in the administrative withdrawal of the student from the course and/or Viterbo
Students pursuing a degree
at Viterbo University may wish to audit a course for personal or professional
knowledge. Students who are auditing are not required to complete assignments
or take examinations, but auditors are expected to attend classes. If their
attendance is unsatisfactory, auditing students will be administratively
withdrawn from the course. Students receive no credit for courses that they
audit; a grade of “AU” is entered on their records. Audited courses do not
count toward students’ degree requirements. To audit a course, students must
complete an audit form obtained from the Office of the Registrar. The completed form includes the
instructor’s signature, which signifies consent for the student to audit the
course. Students must return the completed form to the registrar’s office no
later than Friday of the first week of class. After the first week of classes,
students may not change their course status from audit to credit. In
exceptional circumstances a student may change the status of the course from
credit to audit. In that case, students must file the paperwork no later than
the midpoint of the class. Students may also repeat audited courses for
credit in subsequent semesters. The tuition and fees for audit courses are the
same as for credit courses.
(non-degree seeking students) may also audit a course. The same policies and
deadlines apply to non-degree auditors. Interested students should submit a non-degree
student application obtained from the Office of Admission, for initial entrance
to Viterbo University. Non-degree students should check the current fee
schedule, published in the class schedule, for rate.
Classification of Students
- Freshmen—Students whose
academic record contains 30 or fewer credits.
who have earned between 31 and 60 credits.
- Juniors—Students who have
earned between 61 and 90 credits.
- Seniors—Students who have
earned 91 or more credits.
who are not actively pursuing a degree at Viterbo University.
- Graduate—Students pursuing a
Viterbo defines one credit hour as 750 minutes over 15
addition, each credit of a course requires that students spend two hours of
work outside of class per week.
format, all sections are required to meet the required credit hour standards by
any combination of seat time and outside work. Outside work could include additional outside reading, group work,
service projects, field work, clinical rotations, among other learning
clinical, internships, and practicums vary in length depending upon the
requirements of the course. Normally one credit hour equals no less than 30
actual clock hours.
Minimum class and outside work time are
calculated according to the formula below.
[750 + 1800] X the
number of credits of a course =
the minimum number of
minutes of seat time and outside work required
For example: a three credit
course requires a minimum of 7,650 total minutes.
Credit/No Credit Courses
The opportunity to
elect some courses on the credit/no credit basis is possible for students. This
option must be exercised during the first 11 class days of the semester. The policy
- Each participating department shall
have the privilege of articulating its degree of participation in the credit/no
- Students are eligible if they have at
least a 2.0 cumulative grade point average. (First semester freshmen electing
credit/no credit courses need permission of the director of student success.)
- Instructors will turn in a letter grade
to the registrar for all students; the registrar will make the necessary
grade of C or above shall be converted to CR which shall stand for credit
D, or F grades shall be converted to NC which shall stand for no credit
- A course in which a grade of CR has
been earned will be counted towards graduation requirements. Neither CR nor NC
will be included in computing grade point average.
- Courses on a CR/NC option (including
those courses graded only CR/NC) ordinarily may not exceed 18 credits toward
degree requirements. If a student has reached the maximum of 18 credits, an
exception may be made for those courses required of the major and graded only
on a credit/no credit basis. Exceptions must be cleared by the vice president
for academic affairs.
- Courses on a credit/no credit option
may not be taken in one’s major or minor field, area of concentration, or
professional education courses unless so specified in the respective
- If students later wish to major in a
field in which a credit/no credit course was taken, a respective department may
decide to accept or reject the credit grade (but not to convert the credit
grade to a letter grade).
- Since certain courses lend themselves
more readily to a credit/no credit system of grading, departments shall have
the option of specifying such a grading system for a particular course. All
students enrolled in the course would be graded credit or no credit.
will release the dean’s list for publication in mid-February for the preceding
fall semester and in late June following the spring semester. There is no
dean’s list for the summer session. A grade point average of 3.5 is the
requirement for meriting a place on the dean’s list of honor students.
To merit a place on
the dean’s list, a student must be registered as a full-time student at the
beginning of the semester and complete a minimum of 12 letter graded credits
(that is, not on the credit/no credit basis), achieve a semester grade point
average of 3.5, and have no incompletes. To merit a place on the dean’s list of
honor students, a part-time student must complete a minimum of six letter
graded credits, achieve a semester grade point average of at least 3.5, and
have no incompletes. Furthermore, the student must begin the semester as a
part-time student and must have completed a total of 15 letter graded credits
at Viterbo University with a cumulative grade point average of at least 3.0.
The dean’s list is published in the hometown newspaper for those students who
have supplied that information to Viterbo University. Any change in that
information may be made in the Office of the Registrar. Because of internships
and student teaching positions, some students do not complete the fall or
spring semester until mid-January or late June. Consequently, the dean’s list
from the fall semester is published in mid-February and for the spring semester
in late June.
Each instructor, in
the course syllabus, will inform the class of the methods of evaluation to be
used. Examinations are one method of evaluation; however, the instructor may
decide upon other means of determining how well the student has met the course
objectives. Evaluation of the student’s progress is made in each course at
mid-semester. It is the responsibility of the instructor to inform the student
of her or his progress. Final examinations are held at the conclusion of the
semester and final grades are submitted to the registrar. If the instructor
wishes to use some form other than the written examination, the final meeting
of the class must be held during the time scheduled for the final examination.
scholarship rating in each subject is determined by the results of
examinations, the general character of the student’s daily class work, and
other methods of assessment of learning. Students view final grades via the
online student information system, VitNet. The grading system follows:
work. This indicates not only high achievement, but also an unusual degree of
A and B
achievement than average
B and C
and satisfactory work
C and D
Work fulfilling minimum requirements
in the course
Awarded to students who
did not officially withdraw from the course, but who failed to participate in
course activities through the end of the enrollment period. It is used when,
in the opinion of the instructor, completed assignments or course activities
or both were insufficient to make normal evaluation of academic performance
possible. The “U” will calculate in a student’s grade point average as an “F”
would (zero grade points.) It also may be replaced, per the repeat policy, as
an “F” would.
*For each credit
granted (C or better work)
Student has been doing passing work but must still meet certain requirements
before the grade can be determined.
The Office of the Registrar may use a grade of NR after the deadline for
faculty to submit grades, but before the grade can be collected from the
faculty member. The NR grade is not a permanent grade and will be changed as
soon as the grade can be collected. An NR grade is not calculated in the
grade point average.
||Withdrawal from the course.
A grade of incomplete is given infrequently
and only under unusual circumstances that are beyond the student’s control such
as a serious illness or death in the family or unanticipated complications in
an original research project. To be considered for an incomplete, the student
must have at least 50% of the course work complete and have a passing grade in
the course. Students will find the form to request a grade of incomplete on the
registrar’s office Web page. The student must seek the approval of the instructor,
department chair, and dean or vice president for academic affairs. The
completed form with approving signatures needs to be submitted to the
registrar’s office by the last class period (not the final exam day).
The student is responsible for completing the
required course work by the agreed upon deadline. The instructor is responsible
for submitting a replacement grade to the registrar’s office. If the incomplete
grade is not removed and the replacement grade from the instructor is not on
file in the registrar’s office by mid-semester of the subsequent semester or
summer session, the incomplete grade converts to an F.
feels it is the responsibility of the instructor to inform the student of
his/her progress shortly before the mid-semester point in the course. The
Office of the Registrar collects, using the online grading feature of its
student information system, a grade of MS, MD, or MF, for each student in
traditional program courses. The MS, MD, or MF signify mid-term progress of
satisfactory, a grade of D or a grade of F, respectively. The mid-term grade
should aid the student in assessing his or her progress in the course and, if
necessary, allow for a drop from the course with a notation on the course record
(see specific dates in class schedule.) The grade is for use by the student,
faculty, and advisor only. No notation of the mid-term grades is made on any
official document, including the transcript. Students view the mid-term grades
via the online student information system, VitNet.
Grade Appeal (Academic Review Process)
arise in regard to a course
grade, the student should first discuss the matter with the individual
faculty member. If a satisfactory conclusion is not achieved, the matter may be
brought, in turn, to the respective department chairperson, school dean, and
then to the vice president for academic affairs. Matters still in dispute may
finally be taken to the Board of Review. Formal, written grade appeals must be
filed within the
fourth week of the subsequent semester (fall, spring, and summer) following the
finalization of grades in the Registrar’s Office and in accordance with procedures
available in the student handbook.
Grade Point Average
The grade point
average of a student’s work is the ratio of the grade points to the number of
credits attempted. Courses taken under the credit/no credit option as well as
courses completed at another institution are not included in the grade point
Grade Forgiveness Policy for Reentry Students
Students who reenter
Viterbo University after a minimum of two year’s absence from Viterbo may apply
for grade forgiveness of previous coursework at Viterbo University under the
- The student must have been readmitted
to Viterbo University and must have completed at least 16 but no more than 45
credits of graded coursework with an overall grade point average of 2.0 or
higher from time of reentry. Continuous attendance is required to achieve 16
- The student must apply in writing to
the director of student success for grade forgiveness by completing the form
which is obtained from that office.
- The student who is granted grade
forgiveness will have, on the transcript, all previous grades earned from
Viterbo University prior to reentering the university identified by the
statement “grade forgiveness policy applied to the above.” These grades will
not be calculated in the new grade point average.
- Once grade forgiveness is granted a new
cumulative grade point average will begin from the semester of reentry into
- Once grade forgiveness is granted, all
grades initially received will remain on the student’s permanent record
(transcript) along with a notation of the grade forgiveness action.
- The student may request grade
forgiveness only once.
- All credits in semesters in which grade
forgiveness is granted are treated as credit earned or not earned, similar to
grades of CR or NC, not as letter grade credits, since they are not calculated
in the new grade point average. Courses with a grade of “C” or better are
counted as earned credits while grades of “CD” or lower are counted as not
earned. Since all credits earned with a grade lower than “C” are lost when
academic forgiveness is granted, students should carefully consider whether it
is in their best interest to apply for grade forgiveness. Once grade
forgiveness is granted, the decision is final.
- The criteria for entry into specific
programs are independent of this policy.
Independent study is one way Viterbo University
students can enjoy individualized learning. Independent study allows students to proceed
at their own pace and take more responsibility for their own learning. Since independent
study requires initiative and allows for considerable freedom, students should
plan the proposed study carefully with help from the directing faculty. Students
should outline the proposed plan of study on the next page. The same number of
student/faculty contact hours as a regular course must be maintained. The plan
must be approved by the academic advisor, department chair, and dean of the
discipline of the independent study. Students must
complete this form and file it with the Office of the Registrar upon
registration, but no later than the end of
the first week of classes for the term of the independent study. Students must complete the work of the
independent study within the semester they register for the course. Over the course of their Viterbo University
career, students may take a maximum of six credits of independent study.
study courses may be of three types:
study, research and/or readings in an area that is not included in the regular
course offerings. (The course appears on a student’s transcript with the title
For undergraduate independent study, the
directing faculty member and student will decide if the course should be for
lower- or upper-division credit. The student will register for the agreed upon
288 (undergraduate lower division), 488 (undergraduate upper division), or
588/788 (graduate) credit.
from the regular credit value of a course, such as independent work on one
portion of an existing course. (The course appears on a student’s transcript
with the title Independent Study.)
For undergraduate independent study, the
directing faculty member and student will decide if the course should be for
lower- or upper-division credit. The student will register for the agreed upon
288 (undergraduate lower division), 488 (undergraduate upper division), or
588/788 (graduate) credit.
independent study of a course listed in the current university catalog.
Students may ordinarily undertake
this option only under special circumstances. (The course appears on a
student’s transcript by its catalog title prefaced with IS.) Students may not
take a course as an independent study if it is listed in the current class
schedule. The level of the course will determine what level of independent
study the student will register for: 288 (undergraduate lower division), 488
(undergraduate upper division).
Leave of Absence
Students may apply
for up to a continuous one-year leave of absence with the director of student
success prior to withdrawing from Viterbo University or prior to the end of the
term before they wish the leave to begin. Students who receive such a leave
will not be responsible for the reentry fee and can remain in the same catalog
for curriculum requirements, provided they return to Viterbo University according
to the guidelines specified above. Conditions of a leave of absence are as
- A leave of absence begins the day of
application and may remain in force for no more than two full, consecutive
- The student is not considered an officially
enrolled student while on leave.
- The student is responsible for
completing an “Application for Reentry” upon reentry from a leave of absence to
initiate the registration process.
- The student is responsible for
notifying the Office of the Registrar of changes in name, address, telephone
number, or email address while on leave of absence.
- The student is responsible for
completing a request to take a course at another institution form available in
the Office of the Registrar if he/she decides to complete coursework at another
institution during the leave of absence.
- If the leave of absence expires prior
to the student’s return to Viterbo University, the student will follow the
usual reentry procedures.
Viterbo University has set
forth the following policy for students serving in a branch of the armed forces
and called to active duty, including state activation of a member of the
National Guard. This policy also applies
to a student who is a spouse of an activated service member (who has a
of student success will serve as the main contact for the student.
In all cases (deployment during the term and between terms), the director
of student success will work with the student to determine if any
online or other course enrollment for subsequent terms is possible while being
- The student must provide a copy of his/her
- If the deployment occurs after a term begins and
will be for the duration of the term or longer:
- If a student decides he/she cannot continue
his/her studies, a student may request a full refund of tuition charges and
mandatory fees for courses that cannot be completed. All or a portion of tuition charges and
mandatory fees may be waived by the business office. No refund of non-mandatory
fees will occur. Any room and board charges will be prorated based on the dates
of attendance. Financial aid adjustments will be made in accordance with
federal and state financial aid regulations. If a balance remains on a
student’s account after all adjustments have been made, the account will be
flagged as “no interest” until the student returns or it is determined the
student is not continuing studies at Viterbo University.
- At the discretion of the faculty member, a
student may continue a course using communication means available (Blackboard,
email, etc.). All charges and financial aid pertaining to the courses in which
the student continues enrollment will remain.
- If a student has completed a short term course
but is enrolled in other courses that have not been completed, the charges and
financial aid related to the completed course will remain and the rest of the
charges and financial aid will be adjusted appropriately.
- If the deployment is short term or mandatory
training (begins and ends during the term):
- In consultation with the faculty members and
dean or department chair, every effort will be made to accommodate the short
- If the deployment occurs between terms, it is
recommended that the student contact the director of student success to
complete a leave of absence form.
for subsequent semesters is completed via VitNet, the online student
information system. Registration for spring typically occurs in early November
and for fall in early April. Students are expected to see their advisor prior
to registration to discuss their course selection and obtain their registration
time. All coursework must be registered for the term in which the work is done.
Students must confirm their enrollment in the business office prior to the
beginning of classes or according to schedule during the first three days of
classes. Students who have pre-registered for classes but decide not to attend
Viterbo University must contact the director of student success of the change
in plans prior to the beginning of the semester. Students are liable for all
charges until this official notification is made. The registration deadline is
Aug. 15 for the fall semester, Jan. 1 for the spring semester, and May 1 for
the summer session.
Schedule changes may be made via the VitNet
online system any time after a student’s initial registration time through the
first week of the semester. After the first week of the semester, courses may
no longer be added, and any drops must be made via the drop form in the Office
of the Registrar.
wish to change a section or credit value for a class, they must drop and then
add the class. These changes must also be completed by the end of the
first week of the semester. Compressed courses may not be added after the first
class meeting of the compressed class.
during the first eight weeks will result in the deletion of the course from the
permanent record. Drops completed from Monday of the ninth week through Monday
of the 11th week will result in a grade of W. No drops are allowed after the deadline
to receive a grade of W. Courses other than 15 weeks in length are prorated
accordingly. The official drop date is considered to be the date the form is
submitted to the Office of the Registrar. At the request of the advisor, and
only with the consent of the instructor, a course may be added after the fifth
day but before the 10th class day of the semester.
credit load is a minimum of 12 for undergraduate students during a traditional
fall or spring term.
To provide student
success in the classroom, a student in a traditional program may not take more
than 20 credits in any term (fall, spring or summer). A traditional program
student enrolling in a Center for Adult Learning compressed or online course
will have those credits count towards the maximum of 20 total credits and
cannot have more than seven credits of compressed courses in either seven week
Center for Adult Learning programs may not take more than seven credits in a
seven week session. Students in Center for Adult Learning bachelor degree
completion programs may register for a combination of seven week and full
semester course section offerings. The maximum total credits may not exceed 20
total with no more than seven credits in any given seven weeks. In other words,
the maximum enrollment for a Center for Adult Learning student is seven credits
in the first seven weeks and seven credits in the second seven weeks and six
credits of full semester course section offerings.
program/departmental requirements prevent it, students may repeat a course.
Each grade is listed on the permanent record; only the last grade is used in
computing the grade point average. Repeating courses may affect financial aid,
academic progress, and for athletics, eligibility. Grades from courses repeated
at other institutions to replace grades earned at Viterbo University will not
be used in computing the grade point average. Students must
seek prior approval before taking a course at another institution.
Sexual Harassment Policy
University is committed to maintaining a learning and working environment which
respects the dignity of all individuals, and is free from sexual harassment.
Accordingly, Viterbo University will not tolerate the sexual harassment of one
member of the university community by another, or by external
parties/individuals providing services to Viterbo University. The university
community subject to this prohibition includes faculty, administrators, staff,
harassment takes two forms under the law: (1) Quid pro quo or (2)
pro quo harassment
occurs where an individual retaliates against another for submitting to, or
refusing to submit to, sexual harassment. This refusal may include refusing
sexual advances, rejecting physical contact, or denying requests for sexual
favors. The retaliatory action may include the denial of a promotion, the
levying of discipline, lowering of a student grade, or termination of
pro quo harassment
also occurs where submission to sexual harassment is proffered as a condition
for favorable treatment. This favorable treatment may include promotion, wage
advance, or academic advancement.
atmosphere is the other form of sexual harassment. An individual‘s conduct,
whether intentional or unintentional, may create a hostile, intimidating, or
offensive learning and working environment for others. This hostile environment
may be created by repeated and unwelcome sexual advances or requests for sexual
favors. Also, unwelcome verbal or physical conduct of a sexual nature may
create a hostile atmosphere. Such conduct includes, for example, unsolicited
gestures or comments of a sexual nature, display of offensive, sexually graphic
materials, or physical conduct of a sexual nature.
harassment may originate from faculty, administrators, staff or students. Also,
sexual harassment may originate from external parties/individuals providing
services to Viterbo University. Harassment can occur if the offending
individual is the same gender as the individual being harassed. If an
individual is offended by witnessing the harassment of another individual, a
harassment complaint may still be filed even though the harassment is not
directly aimed at the individual witnessing the harassment.
defined above, sexual harassment is a specific form of discrimination in which
the power differential inherent in the relationship between a student and
teacher or supervisor and subordinate is exploited. However, this policy also
recognizes that sexual harassment may occur between individuals who have similar
status at Viterbo University, such as student-student or faculty-faculty.
sexual relationships between faculty and student or supervisor and subordinate
often present the most difficult cases of sexual harassment. The power
differential between these two groups can cast serious doubt on whether the
relationship is consensual. Also, the relationship can easily turn the learning
or working environment into a hostile one for the complainant. Since the
purpose behind this policy is to free the working and learning environment from
such damaging interference, Viterbo University strongly discourages such
relationships. If the University learns of such a relationship between a
supervisor and subordinate, steps will be taken to alter the reporting structure.
If the relationship occurs between a faculty member and student, the matter
will be discussed with the faculty member and student and steps taken to avoid
primary goal of the sexual harassment policy is to prevent objectionable
behavior or stop it whenever it occurs. No member of the community will be
retaliated against for making a sexual harassment complaint.
member of the community who believes he or she has been sexually harassed by
another should, if possible, tell the individual harassing him/her that the
behavior is offensive and must stop, and should also report the harassment to
the vice president for academic affairs, human resource director, or the vice president
of finance and administration as soon as possible. Any member of the community
who becomes aware of a sexual harassment incident should report the incident to
the vice president for academic affairs, human resource director, or the vice president
of finance and administration as soon as possible. Timely reporting of
incidents will ensure efficient resolution.
Vice president for academic affairs, human resource director or the vice president
of finance and administration will conduct an investigation of the harassment
complaint. The complainant will prepare a written complaint describing the
incident as completely as possible, and provide the written complaint to the vice
president for academic affairs, human resource director, or the vice president
of finance and administration. To the extent possible, the investigation will
remain confidential, considering the complainant‘s right of privacy, the need
to be fair to the respondent by notifying the respondent of the complaint, and
the need to gather information regarding the incident. Investigation of the
complaint may require the interviewing of members of the university community
who may have witnessed the incident, or who may have information regarding the incident,
as well as review of relevant data or documents. The investigation will be
conducted expeditiously, but in a manner consistent with the complexity and
severity of the matter. The vice president for academic affairs, human resource
director or the vice president of finance and administration will maintain a
written record of the complaint and resolution process.
there is a finding that sexual harassment has occurred, the offending
individual will be subject to an appropriate penalty. The penalty will depend
on the severity, frequency, or repetition of the harassment. If the matter
involves an employee, discipline, ranging from reprimand to discharge, may be
given. If the matter involves a student, discipline, ranging from reprimand to
administrative withdrawal, may be given. The complainant will be notified of
the results of the investigation and the resolution of the complaint.
the investigation of the complaint shows that the complainant made a false
complaint, Viterbo University may discipline the complainant for making such a
false complaint. If the matter involves an employee, discipline, ranging from reprimand
to discharge, may be given. If the matter involves a student, discipline,
ranging from reprimand to administrative withdrawal, may be given. A false
complaint is one where there is absolutely no basis for the complaint or the
complaint was motivated by malice toward the respondent.
In addition to the
complaint resolution procedures described above, the complainant may also file
a charge with an appropriate external agency (e.g. Equal Employment Opportunity
Commission, Wisconsin Equal Rights Division).
annually informs students of the Family Educational Rights and Privacy Act
(FERPA) of 1974, as amended.
This act, with which
the institution intends to comply fully, was designated to protect the privacy
of education records, to establish the right of students to inspect and review
their education records, and to provide guidelines for the correction of inaccurate
or misleading data through informal and formal hearings. Students also have the
right to file complaints with The Family Educational Policy Compliance Office
concerning alleged failures by the institution to comply with the act.
Local policy explains
in detail the procedures to be used by the institution for compliance with the
provisions of the act. A copy of the policy may be obtained from the Office of
the Registrar. This office also maintains a directory of records which lists
all education records maintained on students by this institution.
hereby designates the following student information as public or “directory
information.” Such information may be disclosed by the institution for any
purpose, at its discretion—name; address (home, local/campus, and email);
telephone listings; date of birth/age; major/minor field of study;
participation in officially recognized activities and sports; weight and height
of athletic team members; dates of attendance; full-time/part-time status;
photograph; registration course schedule; class level; academic level;
degrees/academic recognitions/awards received; name/address/occupation of
parent/guardian/spouse; and educational institutions or agencies attended.
Currently enrolled students may withhold disclosure of directory information
under the Family Educational Rights and Privacy Act of 1974, as amended. To
withhold disclosure, written notification must be received in the Office of the
Registrar by the end of the second week of each semester and the first week of
summer school. Forms requesting the withholding of “directory information” are
available through the Office of the Registrar.
assumes that failure on the part of any student to request specifically the
withholding of “directory information” indicates individual approval for
As of January 3, 2012, the
U.S. Department of Education's FERPA regulations expand the circumstances under
which your education records and personally identifiable information (PII) contained
in such records — including your Social Security Number, grades, or other
private information — may be accessed without your consent. First, the U.S.
Comptroller General, the U.S. Attorney General, the U.S. Secretary of
Education, or state and local education authorities ("Federal and State
Authorities") may allow access to your records and PII without your
consent to any third party designated by a Federal or State Authority to
evaluate a federal- or state-supported education program. The evaluation may
relate to any program that is "principally engaged in the provision of education,"
such as early childhood education and job training, as well as any program that
is administered by an education agency or institution. Second, Federal and
State Authorities may allow access to your education records and PII without
your consent to researchers performing certain types of studies, in certain
cases even when we object to or do not request such research. Federal and State
Authorities must obtain certain use-restriction and data security promises from
the entities that they authorize to receive your PII, but the Authorities need
not maintain direct control over such entities. In addition, in connection with
Statewide Longitudinal Data Systems, State Authorities may collect, compile,
permanently retain, and share without your consent PII from your education records,
and they may track your participation in education and other programs by
linking such PII to other personal information about you that they obtain from
other Federal or State data sources, including workforce development,
unemployment insurance, child welfare, juvenile justice, military service, and
migrant student records systems.
Right to Know
In compliance with
the Student Right to Know Act, the graduation/completion rates of full-time,
degree-seeking, first-time undergraduate students entering Viterbo University
with a completion rate of 150 percent of normal time to complete an educational
program must be published. Of the 292 full-time freshmen that entered first
semester in 2005 and fall into this category, 47 percent of them completed
their studies within a six-year period.
A transcript is a complete and unabridged copy of all academic
work attempted at Viterbo University and work accepted in transfer to Viterbo.
Course and grade information contained on the transcript are released only upon
written consent from the student as required by the federal Family Educational
Rights and Privacy Act of 1974. A
transcript will not be mailed as a result of a telephone call, email, or Fax
request. Records from other schools will not be photocopied or sent elsewhere.
No transcript will be issued until all financial accounts have been cleared
with the university. The fee for a transcript is $5.00 per copy.
University transcript does not include any academic standing notations. The
transcript will, however, include a notation if the student has been expelled
from the institution.
Undergraduate Student Enrollment in Graduate Courses
students, in bachelor degree seeking programs, may enroll in a maximum of nine
graduate credits. Students must be approved by the graduate program to enroll
in the graduate course(s). The credit is designated as graduate credit on a
graduate transcript. The credits will
not appear on an undergraduate transcript and will not be included in the
undergraduate credit totals.
student credit load for dual enrollment (graduate/undergraduate) is 16 credit
hours for a semester or summer term. Students can enroll in no more than six
graduate credits in the semester and no more than a total of 10 credits in an
accelerated format (not full semester courses).
registered for the graduate course(s), undergraduate students must submit an
add form with the graduate program director’s approval to the registrar’s
office, by published registration deadlines for the semester. The student’s undergraduate
tuition and fees are charged.
Withdrawal from Viterbo University
student who wishes to withdraw completely from the university during a semester
must secure an official withdrawal form from the office of the director of student
success and meet with his/her academic advisor. The student then meets with the
director of student success to complete the withdrawal process and obtain
signatures from the financial aid office and director of residence life when
applicable. The official date of withdrawal is the day the form is received in
the Office of the Registrar. This process must be completed prior to final
examination week. Any applicable refunds for courses less than 15 weeks in
length are prorated according to the deadline dates printed in the class
schedules for the fall, spring, and summer terms. A student who wishes to
reenter for any subsequent term must complete a reentry application form for
re-acceptance. Failing grades are recorded for students who do not officially
withdraw from the university.