• Academic Honesty Policy • Sexual
• Grades • Credit/No Credit Courses
Study • Transfer Credit Policy
Forgiveness Policy for Re-entry Students • Dean's
List • Academic Probation
Review Process • Repeating Courses • Catalog
UNIVERSITY ATTENDANCE POLICY
Viterbo University challenges students to be learners who assume responsibility
for being a part of a community of scholars. Student presence and participation
in the classroom is an important component of this challenge. Furthermore,
as part of its mission, Viterbo University offers an education that prepares
students for professional employment. Each student is encouraged to develop
a professional work ethic that reflects responsibility, initiative, and
In light of the above, students are expected to attend all classes.
Students who are absent from class miss opportunities to contribute to
the learning environment of the classroom and are developing patterns that
will not be tolerated in the professional workplace.
Absences from class may result in a loss of university financial aid.
Also, federal regulation requires that students make satisfactory progress
toward a degree in order to retain federal financial aid.
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Viterbo University expects students to attend all classes.
Students who do not attend the first two 50 minute class periods or the
equivalent of a course and who do not inform the instructor prior to the
class meetings may be asked by the instructor to drop the course using
the official Drop form thereby avoiding a grade of “F.” Faculty will notify
the assistant Academic Vice President of these absences no later than Friday
of the first week of classes.
Each faculty member will establish a reasonable attendance policy, which
will be stated in the course syllabus and shared at the first class meeting.
Certain courses may have more stringent attendance policies.
Faculty will keep a weekly record of attendance for each student in order
to comply with federal financial aid guidelines.
Faculty will continually inform the Assistant Academic Vice President using
the Academic Concern form to report students who have excessive absences.
A student should not be considered absent from a class when she/he is attending
a required extracurricular activity such as a field trip, or when a student
is officially representing Viterbo University at a scheduled activity,
such as a fine arts production, a conference, or an intercollegiate athletic
event. Students participating in such events are responsible for the
class work missed.
When an absence is unavoidable, a student should contact his/her instructor
or the Assistant Academic Vice President. Documentation may be required.
Absences do not remove the responsibility for the student to complete the
work missed. Instructors are not required to make special arrangements
for students who have missed a class.
When the number of absences exceeds 15 percent of the scheduled classes,
the faculty may issue a failing grade for the student.
Excessive absenteeism will be reported to the financial aid office by the
Assistant Academic Vice President and may result in a loss of eligibility
for financial aid.
Excessive absenteeism may also result in the administrative withdrawal
of the student from the course and/or Viterbo University.
Viterbo students are expected to adhere to a behavior of academic honesty
befitting their enrollment at this ecumenical Catholic university. Students
and faculty are responsible for promoting such behavior. The willful violation
of these standards will result in actions being taken against students
who are caught engaging in such unethical conduct. The full “Academic Honesty
Policy” is available in the Viterbo University Student Handbook.
Viterbo University does not tolerate any form of discrimination, including
sexual harassment. Defined by university policy as “unwelcome sexual advances,
requests for sexual favors, and other physical conduct and verbal or expressive
behavior of a sexual nature,” sexual harassment is considered a serious
violation of the ethical standards of this community. Students or employees
of Viterbo who believe they are the objects of such conduct may take action
against the alleged perpetrator in accordance with procedures detailed
in the “Sexual Harassment Policy.”
Each instructor, in the course syllabus, will inform the class of the
methods of evaluation to be used. Examinations are one method of
evaluation; however, the instructor may decide upon other means of determining
how well the student has met the course objectives. Evaluation of the student’s
progress is made in each course at mid-semester. It is the responsibility
of the instructor to inform the student of her or his progress. Final examinations
are held at the conclusion of the semester and final grades are submitted
to the Registrar. If the instructor wishes to use some form other than
the written examination, the final meeting of the class shall be held during
the time scheduled for the final examination.
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A student’s scholarship rating in each subject is determined by the
results of examinations, the general character of the student’s daily class
work and other methods of assessment of learning. For purposes of convenience
in reporting, symbols are used to indicate an instructor’s evaluation of
the student’s work in a course. The grading system follows:
*For each semester hour
||Superior work. This indicates not only high achievement, but also an
unusual degree of initiative.
||Between A and B
||Higher achievement than average
||Between B and C
||Average and satisfactory work
||Between C and D
||Work fulfilling minimum requirements
||Failure in the course
||Withdrawal from course
||No credit granted
||Audit (no credit)
||Incomplete. Student has been doing passing work but must still meet
certain requirements before the grade can be determined.
A grade of Incomplete is given infrequently and only under unusual circumstances
which cause a delay in a student’s completion of a course. These unusual
circumstances normally are such that they are beyond the student’s control,
such as a serious illness or death in the family or unanticipated complications
in an original research project. A grade of Incomplete is not given as
a result of inadequate planning, the student carrying too heavy a program,
or failure to take a final exam without sufficient reason. The student
must be doing passing work before a grade of Incomplete may be given.
Arrangements for an Incomplete must be made with the instructor prior
to final examination week. The form to request a grade of Incomplete is
available from the Assistant Academic Vice President. This form must be
completed and returned to the Assistant Academic Vice President by the
Thursday before finals week. The removal of an Incomplete grade is the
responsibility of the student. If the Incomplete is not removed and the
replacement grade from the instructor is not on file in the Registrar’s
Office by Monday of the eleventh week of the following semester, it is
recorded as a failing grade.
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The opportunity to elect some courses on the Credit/No Credit basis
is possible for students. This option must be exercised during the first
eleven class days of the semester. The policy for Credit/No Credit follows:
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Each participating department shall have the privilege of articulating
its degree of participation in the Credit/No Credit system.
Students are eligible if they have at least a 2.00 cumulative grade point
average. (First semester freshmen electing Credit/No Credit courses need
permission of the Assistant Academic Vice President.)
Instructors will turn in a letter grade to the Registrar for all students;
the Registrar will then make the necessary conversion:
A grade of C or above shall be converted to CR which shall stand
for credit granted.
CD, D, or F grades shall be converted to NC which shall stand
for no credit granted.
A course in which a grade of CR has been earned will be counted towards
graduation requirements. Neither CR nor NC will be included in computing
grade point average.
Courses on a CR/NC option (including those courses graded only CR/NC) ordinarily
may not exceed 18 semester hours toward degree requirements. If a student
has reached the maximum of 18 semester hours, an exception may be made
for those courses required of the major and graded only on a CR/NC basis.
Exceptions must be cleared by the Assistant Academic Vice President.
Courses on a Credit/No Credit option may not be taken in one’s major or
minor field, area of concentration, or professional education courses unless
so specified in the respective department.
If students later wish to major in a field in which a Credit/No Credit
course was taken, that respective department may decide to accept or reject
the credit grade (but not to convert the credit grade to a letter grade).
Since certain courses lend themselves more readily to a Credit/No Credit
system of grading, departments shall have the option of specifying such
a grading system for a particular course. All students enrolled in the
course would be graded CR or NC.
Independent study is one aspect of individualized learning offered
at Viterbo. The purpose of independent study is to enable students to proceed
at their own pace and to offer them greater responsibility for their own
Since independent study requires individual design and initiative on
the student’s part, as well as considerable freedom during the time of
study, the student is expected to plan carefully the proposed study in
conjunction with the directing professor. The proposed plan of study must
be outlined in an Independent Study Contract and approved by the academic
advisor and the School Dean.
Consent of the instructor and the department chairperson is required
prior to registration. The consent form is available in the Registrar’s
Office. The completed Independent Study Contract must be submitted to the
Office of the appropriate School Dean no later than the first five days
of the semester.
Students use the appropriate departmental 288 or 488 course numbers:
288 for freshmen and sophomores and 488 for juniors and seniors.
Independent study courses may be of three types:
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directed study, research and/or readings in an area that is not included
in the regular course offerings (title is Independent Study, and a contract
departure from the regular credit value of a course (title is Independent
Study and a contract is required). The credit value may never exceed the
actual value of the course.
the independent study of a course listed in this catalog. This is ordinarily
undertaken only under special circumstances (title is the regular course
title and a contract is not required). A course may not be taken as independent
study if it is listed on the class schedule. Course number of 288 (lower
division) or 488 (upper division) must be used depending upon the lower
division or upper division assigned course number.
Except for those students who transfer with a completed A.A. or approved
A.S. degree, only those courses in which a grade of “C-” or better has
been earned and which are similar in nature to courses offered at Viterbo
will be accepted. Transferred credits and grade points are not included
in the computation of the grade point average at Viterbo.
Viterbo University will accept a completed baccalaureate degree, an
Associate of Arts (A.A.), Associate of Arts and Science (A.A.S.) or approved
Associate of Science (A.S.) degree from an accredited UW University, community
college or junior college (not technical colleges) as having fulfilled
the general education requirements at Viterbo University except for courses
in Religious Studies which are unique to a Catholic educational experience.
The degree must be completed and earned prior to enrollment. If a student
has less than a grade of “C” in a course required in his/her major or a
required support course, he/she must retake that course.
Viterbo University recognizes the value of career education programs
offered by technical colleges and strives to combine that education with
a program of liberal arts study that will result in a complete four-year
baccalaureate degree. Ordinarily courses of a technical or vocational nature,
along with the courses or programs specifically labeled as not designed
for college transfer, will not transfer to Viterbo. However, upon the recommendation
of the appropriate major department chairperson, technical or vocational
courses similar in content and level to courses offered at the college
within the major will be considered. The amount of transfer credit varies
from major to major.
A limited number of credits (not to exceed 12) completed in subject
areas not offered at Viterbo will be considered for transfer credit, provided
they are in agreement with the purpose of the university.
A maximum of 16 credits earned through ACE, CLEP, telecourses, and correspondence
courses will be accepted.
A total of four semester hours of physical education courses may be
applied toward the total number of 128 hours required for the degree.
Courses of a remedial or college preparatory nature are not acceptable.
Students may enroll in and transfer 9 credits of eligible coursework
from two-year colleges beyond the 64 credits applicable at the time of
transferring to Viterbo University. Courses completed at two-year colleges
may not exceed 73 of the total credits required for graduation.
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FORGIVENESS POLICY FOR RE-ENTRY STUDENTS
Students who re-enter Viterbo University after a minimum of two years
absence from Viterbo may apply for grade forgiveness of previous course
work at Viterbo under the following guidelines:
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The student must have been re-admitted to Viterbo and must have completed
at least 16 but no more than 45 semester hours of graded course work with
an overall grade point average of 2.0 or higher from time of re-entry.
Continuous attendance is required to achieve 16 semester hours.
The student must apply in writing to the Assistant Academic Vice President
for grade forgiveness by completing a form which is obtained from that
The student who is granted forgiveness will have all Viterbo grades earned
by the student prior to re-entering Viterbo changed to CR/NC based on the
grading equivalents in practice for transfer students. eg. Any course with
a grade of “CD” or lower would be changed to “NC” and any course with a
grade of “C” or higher would be changed to “CR.”
Once grade forgiveness is granted a new cumulative grade point average
will begin from the semester of re-entry into Viterbo.
Once grade forgiveness is granted, all grades initially received will remain
on the student’s permanent record (transcript) along with a notation of
the grade forgiveness action.
The student may request grade forgiveness only once.
Since all credits earned with a grade lower than “C” are lost when academic
forgiveness is granted, students should carefully consider whether it is
in their best interest to apply for grade forgiveness. Once grade forgiveness
is granted, the decision is final.
The criteria for entry into specific programs are independent of this policy.
Viterbo University will release the Dean’s List for publication in
February for the preceding fall semester and in June following the spring
semester. There is no Dean’s List for the summer session. Also courses
identified by a number less than “100” do not satisfy any of the requirements
for the Dean’s List.
A grade point average of 3.5 is the requirement for meriting a place
on the Dean’s List of Honor Students. To merit a place on the Dean’s List,
a student must be registered as a full-time student at the beginning of
the semester and complete a minimum of twelve semester hours of credit
for letter grades (that is, not on the Credit/No Credit basis), achieve
a semester grade point average of 3.50, and have no Incompletes.
To merit a place on the Dean’s List of Honor Students, a part-time student
must complete a minimum of six semester hours of credit for letter grades,
achieve a semester grade point average of at least 3.50, and have no Incompletes.
Furthermore, the student must begin the semester as a part-time student
and must have completed a total of 15 semester hours of credit for letter
grades at Viterbo with a cumulative grade point average of a least 3.00.
The Dean’s List is published in the local hometown newspaper for those
students who have supplied that information on their application form at
the time of admission to Viterbo University. Any change in that information
may be made at the Viterbo Public Relations office. Because of internships
and student teaching positions, some students do not complete the fall
semester until mid-January. Consequently the Dean’s List from the fall
semester is published in mid-February.
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At the close of each semester, students who have a cumulative grade
point average below 2.00 are placed on academic probation. Students may
be dismissed from Viterbo if they do not achieve a cumulative grade point
average of 2.0 after one semester on academic probation.
When grievances arise in the academic area, such as in regard to course
requirements or grades, the student should first discuss the matter with
the individual faculty member. If a satisfactory conclusion is not achieved,
the matter may be brought, in turn, to the respective department chairperson,
Deans of Schools, and then to the Academic Vice President. Matters still
in dispute may finally be taken to an Academic Review Board, but no later
than the seventh week of the semester following the occurrence of the problem
and in accord with procedures available in the student handbook.
A course in which a grade of D or F has been earned may be repeated.
A course for which a minimum grade higher than CD is required for a subsequent
course or program may be repeated if the required minimum grade is not
achieved. Each grade is listed on the permanent record; only the latest
grade is used in computing the grade point average.
Grades from courses repeated at other institutions to replace D or
F grades earned at Viterbo University will not be used in computing the
grade point average.