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Registrar

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Academic and Registration Policies

ACADEMIC INFORMATION AND POLICY

See the Undergraduate or Graduate Catalog for a complete listing of academic policies.

CORE CURRICULUM/GENERAL EDUCATION
2011, 2012, 2013 Catalogs Core Curriculum Requirements
2010 Catalog General Education Requirements
2003, 2005, 2007, 2009 Catalogs General Education Requirements

ALTERNATIVE CREDIT POLICY AND EQUIVALENCIES
Advanced Placement
Challenge Exam

College Level Examination Program
International Baccalaureate

Note: a student may earn credit for an equivalent Viterbo Unversity course only once, regardless of the number of exams taken or scores achieved. I.e. a student can't earn ENGL-104 credit for both the AP Literature exam and for the A-1 Higher Level International Baccalaureate exam.

These lists are subject to change and credit is awarded based on current policy.

RETROACTIVE LANGUAGE CREDIT
Additional credit for previous elementary and intermediate Spanish courses may be awarded. See the department chairperson or the Undergraduate Catalog for more information.

REGISTRATION PROCEDURE AND POLICY

Registration Procedure

  1. Schedule an appointment with your academic advisor. He or she has your registration date and time.
  2. Once your registration date and time has arrived, you can register for your courses online in VitNet.  Detailed instructions are available in the VitNet  Students Menu under "Student Help Documents/Links".
  3. You will not be allowed to register online for any class for which you do not meet the prerequisite, for classes that overlap in time, or for classes that are closed. In any of these situations, you will need to obtain the proper signatures on an override form and bring it to the Registrar's Office to register.  (See Overrides section on this page for further information.)
  4. You may make changes to your schedule in VitNet any time after your initial registration.  See Adding/Dropping Classes below for specific information.


NOTE: Summer Session registration varies in procedure and registration, please see the Summer Important Dates and Registration Information for information pertaining to Summer Session registration.

General Information

ADDING/DROPPING CLASSES
Schedule changes (add or drop) may be made via the VitNet online system.  A class may be added through the first week of classes (full semester class) or until the day before a class begins (compressed class).  Classes may also be dropped in VitNet through the drop dates.  When students wish to change a section or credit value for a class, they must drop and then add the class.  These changes must be completed by the end of the first week of the semester or during the "add" period.  Drop dates for half-term and full-semester courses are listed with the fall or spring important dates. For courses offered for time frames other than half- and full-term, see the Registrar's Office guidelines for drop dates (pdf).  Please see the Business Office for information about tuition refunds.    

APPLIED MUSIC COURSES
Any student desiring college credit in applied music must obtain the consent of the instructor. Course sections and instructors are listed in VitNet.

BUSINESS OFFICE CHECK-IN
The Business Office requires all students to make a down-payment, exclusive of financial aid and any deposits, before the first day of the semester. Not doing so may result in a fine and removal from courses.  In addition, all past due balances must be paid in full before the mandatory confirmation with the Business Office.  Students receive information regarding this process from the Business Office before the start of the semester.

CLASS CANCELLATION POLICY
Viterbo University's inclement weather plan is invoked only in the most serious times, when conditions make travel to and from campus dangerously imprudent or other events cause serious safety concerns.  However, in case of severe weather, conditions throughout the region vary significantly.  Individuals should exercise prudence in determining the safety of a commute from their respective location.  If the condition warrants, suitable arrangements between instructor and student will be made to make up for the absence.  If students are not able to come to class, they should contact their instructors as soon as possible.  In the event that all classes are canceled, the local media will be notified.  For information about individual class cancellations, instructors should post cancellations to Moodle.

CREDIT LOAD
Full-time credit load is 12 or more credits for undergraduate students during a traditional fall or spring term. To provide student success in the classroom, a student may not take more than 20 credits per semester, including summer, and no more than 10 credits in a seven week session. 

Full-time credit load for graduate students is 6 or more credits during a traditional fall or spring term. Half-time graduate credit load is 3 credits or more.

EXPERIENTIAL LEARNING: INTERNSHIPS
Internships are available in specific departments each semester. Consent of instructor for internships must be sought prior to registration and the experience must occur during the semester of registration.  To register for an internship, complete and return a change of schedule form with the instructor's signature to the Registrar's Office. Internships designated as 287 are for freshmen and sophomore students; those designated as 487 are for juniors and seniors.  All internships are graded Credit or No Credit.

GRADES
Grades for the fall and spring semesters are due to the Office of the Registrar no later than noon on the Tuesday after the first session and after finals week.  Faculty, however, should submit grades upon course completion.  To accommodate faculty submitting grades throughout the semester, grades will be posted to students' official records every Friday beginning mid-semester.  Students may view posted grades in VitNet.  

GRADUATION
Students graduating at the end of the semester of registration should complete the online Application for Degree  form when they register. This form indicates the intent to graduate and is used to provide information to students concerning graduation, as well as provide Viterbo University with information to order diplomas and caps and gowns. Information concerning graduation will be sent by the Commencement Committee (to the current local address on file) approximately mid-semester. The deadline for the receipt of this form is January 15th for May or summer graduates and September 15 for December graduates.

INCOMPLETES
Do not register for a class to remove an incomplete grade. Once the course requirements are complete, your instructor will submit a grade to remove the incomplete.

LIMITS
Many courses have capacity limits. These limits will be updated in "real time" in VitNet and can be accessed for a course by doing a "Search for Sections" and referencing the "Available/Capacity" column.

OVERRIDES
Please refer to the University Catalog for a complete list of course restrictions and prerequisites. Course prerequisites can also be viewed in VitNet by clicking on a course section name and title.  Course specific restrictions, such as junior standing required, can also be viewed in VitNet on the search results screen.  You will not be permitted to register for courses for which you do not meet the prerequisites, for courses that overlap in time, or for courses that are closed. In any of these situations, you will need to obtain the proper signatures on an override form and bring it to the Registrar's Office to register.  These forms are available in the Registrar's Office or on-line.

REPEATING COURSES
Except where program or departmental requirements prevent it, students may repeat a course. Only the last grade is used in computing the grade point average. Grades from courses taken at another institution to replace grades earned at Viterbo University will not be used in computing the grade point average.

TEXTBOOKS
Please see the bookstore's Web page for more information about purchasing textbooks.

See the Undergraduate or Graduate Catalog for policy on the following:
AUDITING A COURSE
CREDIT/NO CREDIT
INDEPENDENT STUDY
WITHDRAWAL FROM VITERBO