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Human Resources

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Payroll Office

The payroll office is located within the Business Office in Murphy Center, Room 214.  Hours are 7:30 a.m.–4 p.m.

Viterbo University employees are paid twice monthly, on the 6th and 21st of each month. Payroll payment policies are listed below. For a listing of payroll dates for the current academic year, check out the payroll dates page.

If you have any payroll questions, contact the following:

Diane Engh, Payroll Coordinator
608-796-3854
dkengh@viterbo.edu

Crystal Becker, Payroll Specialist
608-796-3857
cmbecker@viterbo.edu

Payment Policies - Non Adjuncts

12 Month Employees
Employees will receive 24 semi-monthly payments beginning on the first payroll subsequent to completion of the first payroll work period.

9, 10, and 11 Month Employees
Viterbo University requires all 9, 10, and 11 month employees to be paid their annual salaries over a 12-month payment period, regardless of the fact that those employees will actually work over a shorter time period. Specifically, employees will receive 24 equal semi-monthly payments beginning on the first payroll subsequent to completion of the first payroll work period.

Employees who have a separation of service prior to the end of their annual employment period will be paid with a final single lump sum payment on the first payroll subsequent to the separation of service, and the final single lump sum payment will include all amounts due to the employee for compensation earned from the beginning of the 12-month payment period until the date of separation of service, but which has not been paid, as well as any accrued leave balances due the employee.

Employees who separate from service at the completion of their annual employment period will continue to be paid any earned compensation over the remaining scheduled semi-monthly payment period, unless they elect to receive a final single lump sum payment upon separation from service.

Payment Policies - Adjuncts

For all Off-campus Graduate Education Adjuncts

All stipend payments will be processed in a single lump sum through Viterbo University's payroll system, and will be subject to federal and state tax withholding. The employee share of OASDI/Medicare taxes will be withheld from the stipend payments, and Viterbo University will pay its appropriate share of OASDI/Medicare taxes as well. At the end of the calendar year in which you receive compensation, the university will issue you a W-2, which reflects your taxable income and tax withholdings.

All requests for stipend payments will be processed according to our typical payroll procedures, with payroll payments on the sixth and 21st of each month (when payday falls on a weekend or holiday, the direct deposit will be processed on the closest working day). To be paid with a particular payroll, the approved payment request must be authorized by the graduate program coordinator and received in the La Crosse, Wis. business office by the payroll processing due date, and the instructor must have all required payroll documents on file in the business office on that date. The payroll processing due date is the day before the time cards due date. Contracts and check requests received after the due date will be paid with the next payroll.

Reimbursement of travel and other expenses made to you through accounts payable, with checks processed on a weekly basis. Check requests for travel reimbursements must be submitted to the business office no later than Tuesday at noon, to be included in the Wednesday check run.

For all On-campus and Ed. Leadership Adjuncts

All stipend payments will be processed in equal payments over the length of the class through Viterbo University's payroll system, and will be subject to federal and state tax withholding. A contract is required and must be submitted to Carolyn Hanoski in the academic vice president's office along with all required payroll paperwork. Payroll payments are made on the sixth and 21st of each month (when payday falls on a weekend or holiday, the direct deposit will be processed on the closest working day). To be paid with a particular payroll, the approved payment request must be authorized by the graduate program coordinator and received in the La Crosse, Wis. business office by the payroll processing due date, and the instructor must have all required payroll documents on file in the business office on that date. The payroll processing due date is the day before the time cards due date. Contracts and check requests received after the due date will be paid with the next payroll.

Reimbursement of travel and other expenses made to you through accounts payable, with checks processed on a weekly basis. Check requests for travel reimbursements must be submitted to the business office no later than Tuesday noon, to be included in the Wednesday check run.

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