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2013–2014 Undergraduate Catalog

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Academic Regulations and Policies

Academic Standing

Academic Probation

The purpose of academic probation is to assist students’ academic progress. Students whose scholastic performance is below a cumulative GPA of 2.0 or whose semester GPA is below a 2.0 for two consecutive semesters are placed on academic probation. Students on academic probation may take no more than 14 credits in the semester in which they are on probation, and are required to complete an Academic Success Contract by the end of the first week of that semester. Students are removed from probation when the cumulative grade point average reaches 2.0 or above and a semester grade point average above a 2.0 is achieved.

Academic Eligibility for Extra-Curricular or Non-Required Co-curricular Involvement

Students who have been placed on academic probation may be restricted from serving on University committees or participating in extra-curricular activities, non-required co-curricular activities, or intercollegiate athletics.

Suspension


Academic

Students on probation who have failed to obtain a cumulative grade point average of 2.0 at the end of the term in which they were on academic probation may be academically suspended from the university. Additionally, any student who receives less than a 1.00 semester GPA may be suspended due to insufficient academic progress. Academic suspension may have an impact on an international student’s visa status. After a minimum of one full fall or spring semester of non-enrollment a student can petition the vice president of academic affairs to be eligible for reenrollment by completing the Academic Suspension Petition for Reentry form. A suspended student may not enroll for summer courses, nor apply for a leave of absence.

Administrative

Students who are excessively absent from class or have otherwise failed to meet university standards may be administratively suspended from the course and/or university at any time within a given semester. Students will be contacted via their university email account and phone prior to the administrative suspension. An administrative suspension may have an impact on a student’s financial aid and/or visa status (international student) and students must contact the financial aid office, business office and/or global education office to discuss the implications. Students will receive a grade of “SU” on their transcript for courses enrolled in the semester of their administrative suspension. The “SU” grade will calculate in the students’ grade point average as an “F” would (zero grade points.) It also may be replaced, per the repeat policy. After a minimum of one full fall or spring semester of non-enrollment a student can petition the vice president of academic affairs to be eligible for reenrollment by completing the Academic Suspension Petition for Reentry form. A suspended student may not enroll for summer courses, nor apply for a leave of absence.

Appeal Process for Suspension

Students who are suspended from the university may appeal the suspension and ask to return to school immediately rather than remain away from the university for the required one semester. In order to appeal the suspension decision, a student must submit an Academic Suspension Appeal form along with any appropriate documentation to substantiate any extenuating circumstances identified in your appeal to the vice president of academic affairs. The completed Academic Suspension Appeal form will outline why the student should be allowed to return before the suspension period is completed and why returning would be the best strategy for academic success. Suspension appeals are reviewed by the Academic Probation Committee and the student may be asked to meet with the committee prior to a decision being made about the appeal. The application deadline for fall readmission is August 15, spring readmission is January 1 and summer readmission is April 15. The committee will review the appeal and make a decision regarding the student’s readmission within 10 working days. If the appeal is granted, students will be placed on probation and follow the policy set forth for students on academic probation.

Readmission after Suspension

Students who are suspended must sit out for a minimum of one full fall or spring semester (not including summer). Students must apply for readmission by completing the online reentry application and the Academic Suspension Petition for Reentry form to be eligible for reenrollment. The petition needs to be submitted to the vice president of academic affairs and should provide evidence of commitment towards academic success. The application deadline for fall readmission is August 1, December 15 for spring semester, and April 15 for summer session. Reenrollment is not guaranteed. In the first regular semester after readmission, reinstated students will be on academic probation. See the Academic Probation section of this catalog for further details. Reinstated students will follow the catalog requirements for the semester of their readmission and may be subjected, by the director of student academic success, to other conditions for their continuance. This may include, but is not limited to:

  • Required to obtain a semester GPA of 2.0 or above
  • Register for no more than 12-14 credits
  • Required to attend all classes (absences need to be excused by instructors)
  • Repeat any courses in which student received a failing grade
  • Suspension if student receives a mid-term grade of D or F
  • Regular scheduled meetings with the director of student academic success, academic counselor, or academic advisor
  • Assistance of the Academic Resource Center as determined to be necessary
  • Other requirements as outlined in the Academic Success Contract
Dismissal

Viterbo University retains the right to dismiss a student from the university for grievous acts of academic misconduct. See the Administrative Withdrawal section of the student handbook for further details. A student dismissed from the institution is ineligible to return to Viterbo University.