Academic Advising

academic advising

Handbook - Buckley Amendment

Advisors Responsibilities and Students Right to Privacy

Since advisors maintain educational records—records of advisees' grades and other academic information—they must understand the provisions of the Family Educational Rights and Privacy Act of 1974 (commonly referred to as The Buckley Amendment or FERPA). Basically, this act provides students with access to information placed in their advising files. Furthermore, it ensures that only school officials with a legitimate educational interest may see the student's files. The student's permission must be obtained before any other party may have access to the student's file. Thus, advisors, upon request, must allow students access to their advising file.  This fact, however, does exclude a student's right of access to personal notes (apart from advisor's folder) that the advisor may have made during the advising sessions. Under this Act, these notes constitute records made by educational personnel and kept solely in their possession. Advisors may allow someone who temporarily performs his/her advising duties to see the notes; if the advisor is to be replaced permanently, however, the advisor should remove any personal notes from the student's file before transferring the file to the new advisor.

See the Family Educational Rights and Privacy Act – Viterbo University Policy for more information.